How to Systemize my Business?

One of the biggest problem why business owner cannot truly own a business, it is because they treat their business like a job. What I meant by that is that if they stop working, the business is also stops producing.

One reason why this happen, according to my experience in coaching small businesses for the last 4 years, is because they really believe that nobody in the company can really do the job as good as him or her. This mentality takes most of the business owners time to take care of their team mistakes, as wel l as their customers, and their business. If you remember Robert Kiyosak’s 4 quadrants of employees, self employed ,business owners and investors, many business owners are self employed. They do most of their job themselves. This situation creates no leverage so that their so called business will never become business because it only works when they are in the business.

The key to escape this is to shift the business owners to work on the business, like preparing strategies and impelementing system so that the business can be profitable and work without them working in it doing the routines.

These are the steps that you can do to start leveraging your business by creating systems:

· Identifying routine tasks that needs to be done yearly, monthly, weekly and daily.

· Plotting these tasks on which ones have high and low enjoyment and skills.

· Start writing system/step by step how to manual for tasks that are low in skills and enjoyment.

· Slowly work your way up in writing your system to delegate tasks that need higher skills and higher enjoyment.

· Have a good recruitment and training systems to make sure that your systems can be implemented and have key performance indicators to measure the work.

· Have clarity on your organizational chart so you know the job functions of each department, its key performance indicators (KPIs) and hire capable persons in charge on each department (PIC).

· Research some latest technology that can help you systemize your business.

· Hire a Business Coach to help you set the system up and help you implement it.

There you have it, by chunking down the process of you doing the jobs and writing it down, you start to have documented and repeatable work that can be easily teached to other staff in your business to do the work as good or even better than you. Enjoy your day and dont forget to hire a Business Coach.